Welcome to RVilla

Your complete property management system.

One property. One system. Complete control.

Bookings, guests, payments, staff and daily operations — connected in one system, so you can stay in control wherever you are.

Request a 14-day trial
  • 14-day free trial
  • Plans from ₹699 a month
  • We set it up with you
  • Your data stays private to your property
Representative property

One System. Complete Property Management.

00Meet RVilla

We built RVilla so owners can run their property from anywhere.

Bookings, guests, payments and staff live in one record that you and your team share — so nothing depends on a diary, a chat thread or someone’s memory.

The real RVilla dashboard, the first screen an owner sees each morning · demo property, example data

01About RVilla

We are RVilla.

A software company with one focus: helping owners run villas, farmhouses and resorts with full control, from anywhere.

Independent hospitality properties run on trust between an owner, a manager or caretaker, and a small team. Today most of that trust is held together by phone calls, handwritten registers and chat threads. RVilla replaces them with one operating record for the property: every booking, every payment and every task is captured when it happens, visible to the owner and actionable for the team.

  • Built for independent properties. Villas, farmhouses and resorts, not hotel chains.
  • Owner-first by design. You see exactly what your team sees, nothing filtered.
  • Set up with you. We configure your property, staff and booking flow with you.
Vivek Gunadhar Goswami, founder of RVilla
Vivek Gunadhar GoswamiFounder, RVilla System
RVilla dashboard on a laptop and today's updates on a phone (example data)
Product screens · example data

02Who we are

One system for the whole property.

RVilla is a property management system for villas, farmhouses and resorts. It runs in the browser, on your phone or laptop.

RVilla brings everything a property depends on into one record: bookings and guests, payments and deposits, staff and tasks, and the reports that tie them together. Your manager records a booking at the gate, the advance is logged against it, housekeeping receives the cleaning task at checkout, and you see every step on your phone, whether you run one property or several.

  • Bookings, calendar & enquiries
  • Guests & ID documents
  • Payments, deposits & receipts
  • Staff roles, tasks & activity log
  • Reports & Excel export

03Why we exist

Because a property run on phone calls leaks money.

Most independent properties still run on a register at the gate, payment screenshots in a phone gallery and a caretaker who says “sab theek hai.”

Enquiries go unanswered while the owner is trying to reach the caretaker. Advances and balances are reconciled from memory at the end of the month. Security deposits are held in a drawer and returned without a record. By the time the owner hears about a problem, the guest has already checked out. RVilla exists to close that gap: every booking, every rupee and every staff action recorded as it happens, not pieced together afterwards.

  • Lost enquiries. Bookings go to whoever replied faster.
  • Unclear money. UPI, cash and deposits with no single record.
  • No proof of work. Who cleaned, what broke, what was refunded.
A property owner at night, stressed, surrounded by a register, cash, receipts and an unanswered phone call (representative image)
Representative image

04What it means for you

Less chasing. More knowing.

Your Sunday stays yours. One look at your phone tells you the property is running the way it should.

  • You know what’s happeningwithout calling anyone.
  • Your team knows what to doand you see it done.
  • Every rupee sits on its bookingfrom advance to refund.
  • We set it up with youand stay a WhatsApp away.
A property owner relaxing on his balcony on a Sunday, glancing at his phone (representative image)

RVillaSunday · 4:10 pm

All properties on track

2 check-ins done · ₹27,000 received · 0 tasks pending

Representative image · example data

First, a weekend without it.

01A weekend without a system

One booking. Three places it can go wrong.

  1. Friday · 9:41 pm

    The enquiry

    A family asks if Saturday is free. You check the diary and call the caretaker. No answer. At 10:52 pm they book somewhere else.

    What it costA ₹42,000 booking, gone in 71 minutes.

  2. Sunday · 11:00 am

    The money

    Advance on UPI, balance in cash, a ₹10,000 deposit in someone's drawer. What did this weekend actually make?

    What it cost₹52,000 moved through UPI, cash and a drawer, with no single record.

  3. Sunday · 6:00 pm

    The people

    "Sab theek hai, sir." Maybe it is. You're in the city and the property is hours away, so you can't tell.

    What it costNo proof of who cleaned, what broke, or whether the deposit went back.

A property is a hundred small things, happening at once.

Enquiries, advances, deposits, cleaning, repairs and staff. Without a system, they live in chats, diaries and someone's memory.

02One system

All of it, in one record. You see what your team sees.

Not a booking app. The system the whole property runs on: every booking, every rupee and every staff action, visible from wherever you are.

Dashboard

Fri, 9 Oct 2026 · 9:41 pm · All villasExample data
Today's overview
Check-ins today
1
Check-outs today
0
Active guests now
6
Pending balances
₹54,000
Advance liability
₹15,000
Deposits held
₹10,000
Pending staff tasks
3
Open maintenance
1
Business snapshot · October
Received this month
₹4,21,500
Bookings this month
14
Expenses this month
₹38,200
Est. net profit
₹3,83,300
Needs attention
New enquiry  Mehta · Andheri · Sat 10 Oct · 12 guests₹42,000
Partial  RV-1041 · Iyer · due at check-in₹48,000

03How it works

Booking RV-1042 · Mehta family

One booking, from the first message to the settled bill.

Twelve guests, Saturday 10 October. What RVilla records at each step, and what it changes for you.

  1. Fri · 9:41 pm

    The enquiry gets a record, not a lost chat

    Source, date, guests and expected value go in, with a follow-up. You can see which enquiries turned into bookings and which were lost.

    Enquiries

    Example data
    Total
    9
    Converted
    5
    Conversion
    56%
    Follow-ups due
    2
    GuestDateGuestsSourceValueStatus
    Mehta · AndheriSat 10 Oct12WhatsApp₹42,000New
    Joshi · PuneSat 17 Oct8Instagram₹30,000Follow-up
    Rao · LonavalaSat 24 Oct20Phone₹60,000Lost

  2. Fri · 9:42 pm

    One calendar answers "is Saturday free?"

    Every property's bookings and blocks sit on one occupancy calendar, so you can reply in a minute instead of checking a diary.

    Occupancy calendar · October 2026

    Sahyadri House
    BookedAsked for

  3. Fri · 9:43 pm

    Booked, with one ID and a confirmation sent

    Dates, guests and amount go in once. The booking gets its ID and the guest gets a confirmation by email.

    New booking

    Example data
    Rohan Mehta
    98200 •• •••
    Sat 10 Oct · 1:00 pm
    Sun 11 Oct · 11:00 am
    12
    ₹42,000
    ✓ RV-1042 saved · confirmation sent by email

  4. Fri · 9:50 pm

    The advance is recorded and the receipt goes out

    Record UPI, cash, card or bank transfer against the booking. The balance due shows on your dashboard, and the guest gets a receipt.

    Record payment · RV-1042

    Example data
    Booking
    ₹42,000
    Received
    ₹15,000
    Balance
    ₹27,000
    Payment receiptRV-1042 · Rohan Mehta
    Advance · UPI₹15,000
    Balance at check-in₹27,000
    Sent to the guest by email

  5. Sat · 1:00 pm

    Guests arrive and their IDs go on file

    ID and address proofs are uploaded to the guest's record. No paper register, and you can find any guest in one search.

    Guests · Rohan Mehta

    1 stay · RV-1042
    DocumentStatusStay
    ID proofUploaded10–11 Oct · 12 guests
    Address proofUploadedArrived 1:05 pm
    Security deposit₹10,000 · cash · held

  6. Sun · 11:00 am

    Checkout settles every rupee on the booking

    Balance received, a broken glass deducted from the deposit, the rest refunded. Every charge stays attached to the booking it belongs to.

    Charges & deposit · RV-1042

    Example data
    EntryAmount
    Balance · UPI₹27,000
    Deposit held · cash₹10,000
    Deduction · broken glass₹1,500
    Deposit refunded−₹8,500
    ✓ Paid in full · receipt sent

  7. Sun · 11:05 am

    The next job is already on your team's list

    When a guest checks out, a cleaning task for that villa is created automatically. Your team marks it done, and you see it.

    Tasks & housekeeping

    Example data
    TaskAssignedStatus
    Clean Sahyadri House after Rohan Mehta AutoAnitaPending
    Pool cleaningRameshDone
    Generator checkRameshOpen

Try this with your own bookings

04Money

Sunday, 11 am · the weekend settles

Net from one weekend

₹39,300

Net from one weekend, after the deposit refund and the property's own costs. Example figures.

Booking₹42,000
Deduction kept+₹1,500
Maintenance & food−₹4,200
Net₹39,300

Every entry comes from the same booking record. Export any month to Excel for your CA.

DateEntryAmountWhy it matters
09 OctAdvance · UPI₹15,000Advance and balance are tracked against the booking.
10 OctSecurity deposit · cash₹10,000Deposits are held apart from rent.
11 OctBalance · UPI₹27,000Nothing due is left in a diary.
11 OctDeduction · broken glass₹1,500A deduction stays attached to its booking.
11 OctDeposit refunded−₹8,500The refund is recorded, not remembered.
11 OctExpense · maintenance−₹2,400Expenses sit next to income, so profit is real.
11 OctExpense · food−₹1,800Tagged to the villa.
11 OctReceipt sent · email—Every settlement ends with a receipt.
Net for the weekend₹39,300₹42,000 + ₹1,500 − ₹4,200

05Your team

Your team does the work. You see it done.

Every task, every login and every action lands in one live record. Watch one Sunday checkout move through it.

Tasks

Checkout creates the job. No phone call.

Live
Checkout · RV-1042 · 11:02 am
  • Clean Sahyadri HouseAuto-created · after Rohan MehtaAPending
  • AC service · room 3Maintenance · priorityRHigh
  • Pool cleaningDaily · 7:30 amRDone
Today1 of 3 done

Roles and logins

Each person sees only their part.

VYou · OwnerSees everything, including billing
  • Bookings
  • Payments
  • Tasks
  • Staff
  • Reports
  • Billing

Activity log

Who did what, and when. Unfiltered.

Live
  1. R

    Ramesh completed “Pool cleaning”

  2. S

    Suresh recorded ₹27,000 balance · UPI

  3. S

    Suresh refunded deposit ₹8,500

  4. S

    Suresh checked out RV-1042

Pro Staff attendance and payroll run in the same system.

06Everything in RVilla

Everything the property runs on, in three parts.

A property manager handing keys to a family arriving at a villa (representative image)

Check-in1:05 pm

Checked in · Mehta, 12 guests

ID proof uploaded

RV-1042 · Sat 10 – Sun 11 Oct

Representative image · example data

01/ 03

Bookings & guests from the first message to the guest’s ID on file.

Every enquiry, booking and guest sits on one calendar, so “is Saturday free?” takes a second, not a phone call.

  • Occupancy calendar & quick block
  • Enquiries with follow-ups and conversion
  • Bookings, history & cancellations with refund policy
  • Guest records & ID documents
  • Your own booking page for guests Grow
  • Calendar sync with booking sites (iCal) Pro
A guest paying by UPI at a resort reception desk while the manager checks a tablet (representative image)

Payment11:04 am

₹27,000 received · UPI

Receipt sent · email

Balance due · ₹0

Representative image · example data

02/ 03

Money every rupee attached to its booking.

Advances, balances, deposits and refunds are recorded where they happen, and the guest gets a receipt on the spot.

  • Payments by UPI, cash, card or bank
  • Charges, deposits, deductions & refunds
  • Receipts & GST invoices
  • Booking confirmations and receipts emailed to guests
  • Expenses by category
  • Reports & Excel export
  • Rate rules for busy dates
A housekeeper making a bed in a resort room while a colleague cleans the pool outside (representative image)

Tasks11:41 am

Room 4 cleaned · Anita

Pool cleaning · Ramesh · in progress

Auto-created at checkout

Representative image · example data

03/ 03

Team & control everyone works in the same record.

Checkout creates the cleaning task, staff mark it done, and you see who did what, from wherever you are.

  • Staff roles & logins
  • Tasks & housekeeping Grow
  • Activity log Grow
  • More properties in one account Grow
  • Attendance & payroll Pro

Solo covers one property end to end. Grow and Pro add the parts larger properties need. Compare plans

07Real screens, no script

See the system move.

A 43-second tour of the real RVilla app: one booking, from the first message to the month-end report.

  • 43-second tour
  • Real app screens
  • Example data
rvilla.online/app Live demo
Dashboard 0:00 / 0:43
Request a 14-day trial

Works with what you already use.

Keep taking bookings and payments the way you do today. RVilla keeps the record.

  • Airbnb & Booking.com calendarsDates booked there block your RVilla calendar through their free calendar (iCal) link, and yours block theirs.Pro plan
  • UPI, cash, card, bank transferRecord a payment however the guest paid; the balance updates on its own.
  • GST invoicesA numbered tax invoice with your GSTIN, when a guest asks for one.
  • Email to guestsBooking confirmations, payment receipts and cancellation notices go out by email.
  • Excel & CSVEvery booking and payment in an Excel file; collections as CSV for your accountant.
  • Phone and laptopRuns in the browser and installs on your phone's home screen like an app.

Airbnb and Booking.com are trademarks of their owners. RVilla uses their standard calendar links and is not affiliated with them.

Your property's data stays yours.

Bookings, guest IDs and payments are the most private things a property has. This is how RVilla looks after them.

  1. Only your team sees your propertyEach property's records are kept separate. Other RVilla owners can never see yours.
  2. A login for every personOwner, manager, reception, housekeeping, maintenance, accountant: each sees what their role needs. Staff cannot open settings, billing or the activity log.
  3. Guest IDs kept privateID documents are stored with the booking, not in a phone gallery, and open through a link that expires in 5 minutes.
  4. Wrong passwords get stoppedFive wrong passwords lock that login for 15 minutes, and the owner gets an email straight away.
  5. Every change has a nameEdits to a booking are recorded with who made them, when, and what changed.
  6. Take your data anytimeDownload every booking and payment to Excel, or a full backup file, whenever you want.

08Wherever you are

You are in the city. The property is hours away. The screen is the same.

Every check-in, payment and task at the property lands on your phone the moment your team records it.

An owner at home in the city at night, checking his property on his phone (representative image)

Sahyadri HouseLiveToday · example data

Checked in · Mehta, 12 guests

₹27,000 balance received · UPI

Pool cleaned · Ramesh

Representative image

Why owners trust it with the whole property

A manager with a tablet at reception and the owner with a phone at home, both showing the same RVilla record (representative image, example data)
01

Owner-first visibility

You see the same records your team works from. Nothing is filtered before it reaches you.

Resort key lockers with one open, beside a tablet showing a private RVilla account (representative image, example data)
02

Your data, isolated

Each account's data is kept apart. Other accounts can't see or touch it.

A resort team: manager, receptionist, housekeeper, maintenance and accountant (representative image)
03

Roles for your team

Manager, reception, housekeeping, maintenance and accountant logins, each with its own permissions.

A guest with a booking confirmation receiving a room key at reception (representative image)
04

A real booking, not a chat thread

Every booking lives in RVilla with its own ID, and the guest gets the confirmation from the system.

An accountant reviewing an exported spreadsheet and printed reports (representative image)
05

Your records, exportable

Export every booking and payment to Excel, or a full backup, whenever you want.

An RVilla specialist setting up the system with a property owner (representative image)
06

Set up with you, supported after

We set RVilla up with you, in person or on a call, and stay a WhatsApp message away.

09Reviews

Reviews from owners who actually run on RVilla.

Every review on this page is written by a property owner from inside their own RVilla account, and goes live only after we confirm the account is real. No paid reviews. No invented names.

RVilla is new, and we would rather show an empty wall than a fake one. The first reviews here will come from our first owners — it could be yours.

How a review reaches this page

  1. 1A real property runs on RVillaOnly owners with an active RVilla account can write one.
  2. 2RVilla asks the owner, inside the appNear the end of the trial or a few days into the plan: a star rating and a few honest lines.
  3. 3We approve, then publishNothing appears here until we approve it. We publish the words as written.
Already on RVilla?RVilla asks you for a review inside the app, near the end of your trial or a few days after you start your planOpen RVilla Starting out?Run your property on RVilla for 14 days, then tell other owners what you foundRequest a 14-day trial

10Pricing

Pick the plan that matches how your property runs.

Choose what sounds like you. The villa lights up to show what RVilla runs for you at that level.

ProStaff and channels

  • Attendance & payroll
  • Booking-site sync (iCal)

GrowMore properties and a team

  • More properties, one dashboard
  • Your guest booking page
  • Tasks & housekeeping
  • Activity log

SoloThe villa, fully in control

  • Bookings & calendar
  • Guests & IDs
  • Payments & deposits
  • Expenses & reports

Level 2 of 3

Grow

₹999a month

or ₹9,999 a year, saving ₹1,989

For owners with more than one property, or a caretaker and housekeeping team to coordinate.

  • Every property in one dashboard, together or one at a time
  • Guests book on your own page, not only by phone
  • Staff get tasks; you see them done, by name
Request a 14-day trial

Every plan starts with a 14-day free trial. Upgrade from inside the app when your property grows.

11Questions owners ask

Before you start.

Do I need to be technical?

No. We set RVilla up with you, in person or on a call: your villas, your staff logins and how you take bookings today.

What will my staff see?

Each person gets their own login and role (manager, reception, housekeeping, maintenance or accountant) and sees only what that role allows. Billing is visible only to you, the owner.

Does it work with Airbnb or Booking.com?

On the Pro plan, RVilla syncs your calendar with booking sites through an iCal link, so dates booked there show up here. It is calendar sync, not a full channel manager.

Does RVilla collect payments from my guests?

No. Guests pay you directly by UPI, cash, card or bank transfer. You record the payment in RVilla, and the guest gets a receipt by email.

Is my data safe, and is it mine?

Your account's data is kept separate from every other account. You can export your bookings and payments to Excel, or a full backup, at any time.

Can I use it on my phone?

Yes. RVilla runs in the browser on your phone, tablet or laptop, with the same records everywhere.

What happens after the 14-day trial?

You pick a plan, Solo (₹699 a month), Grow (₹999) or Pro (₹1,499), and pay monthly or yearly. See the Refund & Cancellation Policy for details.

Can I manage more than one property?

Yes, on the Grow and Pro plans. Villas, farmhouses and resorts sit in one account, and the dashboard can show all of them together or one at a time.

The same villa at night, fully lit, with guests inside (representative property)

Fully booked. Fully accounted.

And you weren't even there.

Request a 14-day trial
Representative property

12Start

See RVilla on your own property.

  1. Tell us about your property. Takes a minute.
  2. We call or WhatsApp you and set RVilla up with you.
  3. Your 14-day free trial starts.

First 20 owners: help 24/7 whenever something goes wrong.

Prefer to talk first?

Call us+91 72086 77035 Emailrvilla.online@gmail.com

WhatsApp replies: 10 am to 7 pm

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